PRIVACY POLICY

PERSONAL DATA – INFORMATION – RIGHTS

Of ROTA Exhibitions UK Ltd., 1st Floor, Sackville House, 143-149 Fenchurch Street, London, EC3M 6BL, United Kingdom, owner of the website www.worldenergyqatar.com (hereinafter the “Website”).

For the purpose of applicable data protection laws, the data controller is ROTA Exhibitions UK Ltd and its affiliate ROTA Exhibitions Middle East WLL, P.O Box 40805, Doha, Qatar.

This privacy policy (hereinafter the “Policy”) lays down the practices and conditions according to which the company ROTA Exhibitions UK LTD and company ROTA Exhibitions Middle East WLL (hereinafter the “Companies” or “We”) process your personal data.

This Policy applies when your data is collected on the Website and in the context of your relations of any kind with the Company.

1. What is Personal Data?

Personal Data is any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is the person whose identity can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier, or one or more factors specific to the physical, physiological, genetic, psychological, economic, cultural or social identity of that person.

2. What is Personal Data Processing?

Personal Data Processing means any transaction or set of operations carried out with or without the use of automated means in personal data or in sets of personal data such as collection, registration, organisation, structure, storage, adaptation or alteration, search for information, use, disclosure by transmission, dissemination or any other form of disposal, association or combination, restriction, erasure or destruction.

3. What Kind of Personal Data Are We Processing?

We will ask for your consent to allow ‘cookies’ when you visit the Website. Please refer to Section 15 on Cookies for more information about how the Website uses cookies. If you are only browsing in the Website then we do not collect any personal information.

We collect your personal details only if you choose to register for any of our events or if you ask us to subscribe to our newsletter. You can manage your subscription preferences at any time.

Depending on the events that you register for, we will process the following personal information: your name, job title, company, email, phone number and location. Credit, debit card details and/or bank details for BACS transfers will be held for payment authorisation and confirmation.

4. Purpose of Data Processing

Your Data is processed in the context of your use of the Website, to send you news and personalised invitations for your visit to any of our events or newsletters related to our trade shows and to inform you about the content of future events / trade shows. The Companies also process your data to fulfil contractual obligations with clients including but not limited to sponsors, exhibitors, visitors and delegates.

5. Legal basis for the Processing of your Personal Data by Companies

Your Personal Data is processed in accordance with our agreement upon your request for registration to visit any of our events and/or to send emails to you based on your subscription preferences.

6. Recipients of your Data

• ROTA Exhibitions UK Ltd., 1st Floor, Sackville House, 143-149 Fenchurch Street, London, EC3M 6BL, United Kingdom.

• ROTA Exhibitions Middle East WLL, P.O Box 40805, Doha, Qatar.

If you have any questions about your Personal Data that is processed by the Companies, you can contact us at the following email address: [email protected]

7. The Companies and Your Personal Data

The Companies:

• Retain confidentiality for the personal data you acknowledge;
• Do not transmit your Personal Data to third parties, except the Companies that are included in Article 6 hereof, without your written permission.
• Take organisational and technical security measures for data processing such as secure software, physical protection, pseudonyms and encryption.
• Design and by definition ensure that they are able to fulfill their obligations under the General Data Protection Regulation (GDPR).
• Will promptly notify you of any incident relating to the violation of your personal data.

8. Where Is Your Data Stored

Your Personal Data is stored digitally on the Company’s servers, which are password protected. Only designated Company employees can access your data centrally and remotely.

9. How Long We Keep Your Personal Data – Personal Data Erasure

The Companies keep your Data for a period that does not exceed the time required for the purposes indicated by this Policy. Beyond this period, your Data may be archived to respect the legal obligations of the Companies, or deleted.

10. Security Of Your Personal Data

We allow data processing to our authorised employees who have committed to confidentiality regarding the processing of your personal data and solely for the purposes mentioned above.

11. Your Rights

Our Companies take all necessary actions both during the collection and in any subsequent processing of your personal data so that you have full control of your legal rights as described:

• The right to confirm whether or not we hold personal data and, if we do, to obtain a copy of the personal information we hold.
• The rectification of inaccurate data.
• The right to have your data erased. This does not, however, apply where it is mandatory for us to continue to use the data for a lawful reason, such as for security reasons before, during and after the event.
• The right to request the restriction of your personal data
• The right to data portability. This means that you can obtain your personal data and where technically feasible, to send this to you or directly to another company.
• The right to object to the use of your data.

12. How To Exercise Your Rights

For any claim and exercise of a right, in relation to your Personal Data, you can contact us by email at [email protected]

13. Response Time To Your Requests

We reply to your requests within one month after we receive your request. However, if your request is complex or there are a large number of requests, we will notify you within one month if we need to take an additional two month extension within which we will respond to you.

If your claims are manifestly unfounded or excessive due in particular to their recurring nature, the Companies may impose a reasonable fee, taking into account the administrative costs of providing information or executing the requested action, or refusing to respond to the request justifying the answer to you.

For any request you can contact us at the following email address:  [email protected]

14. Automated Decision Making – Profiling

We do not make decisions, nor do we make profiling, based on the automated processing of your Personal Data.

15. Cookies

15.1 What are Cookies?

Cookies are text files stored on your computer or mobile browser or storage device when you visit a webpage or application. Cookies work to make your browsing experience as smooth as possible and they remember your preferences so you don’t have to enter your details again.

There are different types of cookies. Some cookies come directly from our website and others come from third parties that place cookies on our site (third party cookies).

Cookies can be stored for varying lengths of time on your browser or device. Session cookies are deleted from your computer or device when you close your web browser. Persistent cookies will remain stored on your computer or device until deleted or until they reach their expiry date.

15.2 The Cookies The Companies Use

15.2.1 Technical Cookies

The purpose of Technical Cookies is to facilitate browsing on the Site, and to enable and improve the operation of the Sites and access to their various functions. They also make it possible to implement security measures. For example, if this applies to you, by asking you to connect to the exhibitor space after a certain time limit is exceeded. You are informed that if you decide to deactivate these Technical Cookies, access to our services could then be altered. In this situation, the Company’s responsibility may in no way be incurred.

15.2.2 Audience Measurement Cookies

Audience Measurement Cookies make it possible to measure the number of visits to the Sites and the communications addressed to you (contents, sections, time spent browsing, browser used etc.).You are informed that these Audience Measurement Cookies may be installed on the Sites by third parties on behalf of the Company.

15.3 Our Website Shares This Data With Google Analytics

We use the above-mentioned third-party cookie in order to track the performance of our site and how a user navigates the Company website. These cookies provide us with information that helps to improve content and services for our users. Those cookies also help us identify areas of our site that do not work properly or need maintenance. Also, these cookies are providing data for the measurement of the number of visits to the Sites and the communications addressed to you (content, sections, time spent, browser used, clicks etc.)

Please note that these cookies do not collect user’s other personal data.

All data we collect from the use of cookies through the site are processed solely in the form of anonymous statistical data and cannot be used to identify you as a person.

15.4 How To Control the Use Of Cookies Beyond The Above Options

As an additional measure you can modify your browser so that it does not accept cookies. The browser you use allows you to control the use of cookies.

You can control them by allowing or deleting all or some of them. You can also set the browser to not accept cookies from any website. You can also set up the browser to ask for your consent before accepting a cookie on your device. This gives you full control over cookies, but it has the disadvantage of slowing your internet browsing.

It should be stressed that there are different levels of cookie control. You have the option through your browser to choose not to receive third-party cookies or behavioural cookies. In some browsers you can block specific companies from which you do not wish to receive cookies.

16. Amendments to Privacy Policy:

We update this Privacy Policy whenever necessary. If there are any significant changes to the Privacy Policy or the way we use your Personal Data, we will post it to www.worldenergyqatar.com on our Website before the changes come into force and we will notify you in any appropriate manner. We encourage you to read this Policy regularly to know how your Personal Data is protected.

If any clause in this Policy is declared null and void or contrary to regulations, it will be deemed non-existent but will not entail the nullity of other clauses in the Policy.